Workflow security (authorizations)
Last modified 31 May 2022 09:13 +02:00
OBSOLETE
This functionality is obsolete since version 4.0. It is no longer supported or maintained.

Model level

Workflows (approvals) work with two basic kinds of objects: approval requests and work items.

  1. Approval requests are implemented as background tasks, i.e. TaskType. Approval-related part is stored in task’s workflowContext container.

  2. Work items are separate entities. They are not stored in repository. They are not prism objects in the strict sense. So, for example, they cannot be retrieved by getObject or searchObjects, nor updated via modifyObject method. They can be accessed by searchContainers method, and manipulated by specific methods in WorkflowService.

Therefore, for approval requests the basic task-related security mechanisms apply.

Security for work items is currently implemented in very simple way:

  1. No special authorizations are needed at a model level to:

    1. approve or reject an allocated work item - this action is available to each user that has directly allocated a work item,

    2. claim a work item - this action is available to each user who is a candidate actor for a work item. He can also release it later;

    3. see own work items (allocated or offered to current user).

  2. Other actions require authorizations listed in the following table.

Note that <prefix> is the standard prefix denoting authorization actions at the model level, i.e. "http://midpoint.evolveum.com/xml/ns/public/security/authorization-model-3".

Operation Action URI Comment

Approve or reject any work item

<prefix>#completeAllWorkItems

Means ability to approve of work items that have not been explicitly delegated to a user.

Delegate any work item

<prefix>#delegateAllWorkItems

Delegate own work item

<prefix>#delegateOwnWorkItems

Means delegation of work items assigned or delegated to a user.

View any work item

<prefix>#readAllWorkItems

It is expected that these authorizations will be replaced by something more generic in near future.

GUI level

At the GUI level, there are the following action URIs available. <prefix> is the standard prefix for GUI authorization actions, i.e. "http://midpoint.evolveum.com/xml/ns/public/security/authorization-ui-3".

Before 4.0

GUI page Action URI Comment

My work items

<prefix>#myWorkItems

Items claimable by me

<prefix>#claimableWorkItems

All work items

<prefix>#allWorkItems

Work item details

<prefix>#workItem

My requests

<prefix>#myRequests

Requests about me

<prefix>#requestsAboutMe

All requests

<prefix>#allRequests

All approval-related pages

<prefix>#approvalsAll

Request details page is governed by #task action URI.

Please note that these action URIs were changed in midPoint 3.4.

4.0 and after

GUI page Action URI Alternate action URI Page class Before 4.0 Before 4.0 - Alternate action URI

All cases

<prefix>#cases

<prefix>#casesAll

PageCases

<prefix>#allRequests

<prefix>#approvalsAll

My cases (requested by me)

<prefix>#casesView

<prefix>#casesAll

PageCases

<prefix>#myRequests

<prefix>#approvalsAll

Specific case collections (e.g. All manual cases, All requests, All approvals)

<prefix>#casesView

<prefix>#casesAll

PageCases

Single case details

<prefix>#case

<prefix>#casesAll

PageCase

<prefix>#task

All work items

<prefix>#allWorkItems

<prefix>#workItemsAll

PageCaseWorkItemsAll

<prefix>#allWorkItems

<prefix>#approvalsAll

My work items

<prefix>#myWorkItems

<prefix>#workItemsAll

PageCaseWorkItemsAllocatedToMe

<prefix>#myWorkItems

<prefix>#approvalsAll

Attorney items

<prefix>#attorneyWorkItems

<prefix>#workItemsAll

PageAttorneySelection + PageCaseWorkItems

<prefix>#attorneyWorkItems

<prefix>#approvalsAll

Work items claimable by me

<prefix>#claimableWorkItems

<prefix>#workItemsAll

PageWorkItemsClaimable

<prefix>#claimableWorkItems

<prefix>#approvalsAll

Single work item details

<prefix>#workItem

<prefix>#workItemsAll

PageCaseWorkItem

<prefix>#workItem

<prefix>#approvalsAll

Notes (Q&A):

  1. Q: Should we use "caseWorkItems" or simply "workItems"? A: Simply workItems.

    1. Work items in midPoint are always case-related: they are either related to CaseType (i.e. CaseWorkItemType - used for approvals and manual resources) or to AccessCertificationCaseType (i.e. AccessCertificationWorkItemType - used for certifications).

    2. CaseWorkItemType and AccessCertificationWorkItemType are subtypes of AbstractWorkItemType . The latter (ccessCertificationWorkItemType) should be perhaps named AccessCertificationCaseWorkItemType, to achieve consistency.

    3. So using "caseWorkItems" in GUI authorization is a bit misleading. But it can be accepted as a short form of "case management work items" (which is perhaps the most precise term).

  2. Q: Should we use one catch-all action URI (#casesAll) or two of them (#casesAll for cases, #caseWorkItemsAll for work items)? I am not sure. A: For now, let’s keep two. Maybe work items will be separated in GUI in the future.

  3. When implementing Attorney items authorization, we would perhaps need to create a special subclass of PageCaseWorkItems (e.g. PageCaseWorkItemsAttorney) to be able to attach <prefix>#attorneyCaseWorkItems action URI to it.

  4. Q: Although the structure of certifications is a bit similar to the one of case management (case work items), in GUI they have a different terminology - see Access Certification Security:

    Operation Action URI Comment

    Certification definitions

    <prefix>#certificationDefinitions

    Add/edit certification definition

    <prefix>#certificationDefinition

    Currently there is no way how to distinguish between add and edit at the GUI level.

    Certification campaigns

    <prefix>#certificationCampaigns

    View specific campaign

    <prefix>#certificationCampaign

    My cases to decide

    <prefix>#certificationDecisions

    Note: in GUI these are labeled My work items.

    All certification-related pages

    <prefix>#certificationAll

I think these can stay as they are, at least for 4.0. A: Yes, this will be dealt with later.

This role seems to provide typical approval authorizations for an end user:

<role xmlns="http://midpoint.evolveum.com/xml/ns/public/common/common-3"
      xmlns:q="http://prism.evolveum.com/xml/ns/public/query-3"
      oid="35b3dc4c-4ad5-4914-8c0c-eb1d30903145">
    <name>wf-autz</name>
    <authorization>
        <action>http://midpoint.evolveum.com/xml/ns/public/security/authorization-ui-3#casesView</action>
        <action>http://midpoint.evolveum.com/xml/ns/public/security/authorization-ui-3#case</action>
        <action>http://midpoint.evolveum.com/xml/ns/public/security/authorization-ui-3#myWorkItems</action>
        <action>http://midpoint.evolveum.com/xml/ns/public/security/authorization-ui-3#claimableWorkItems</action>
        <action>http://midpoint.evolveum.com/xml/ns/public/security/authorization-ui-3#workItem</action>
    </authorization>
    <authorization>
        <action>http://midpoint.evolveum.com/xml/ns/public/security/authorization-model-3#read</action>
        <object>
            <type>CaseType</type>
            <requester>
                <special>self</special>
            </requester>
        </object>
    </authorization>
    <authorization>
        <action>http://midpoint.evolveum.com/xml/ns/public/security/authorization-model-3#read</action>
        <object>
            <type>CaseType</type>
            <assignee>
                <special>self</special>
            </assignee>
        </object>
    </authorization>
    <authorization>
        <action>http://midpoint.evolveum.com/xml/ns/public/security/authorization-model-3#get</action>
        <object>
            <type>ObjectCollectionType</type>
            <filter>
                <q:inOid>
                    <q:value>00000000-0000-0000-0000-000000000344</q:value>	<!-- My cases -->
                </q:inOid>
            </filter>
        </object>
    </authorization>
</role>
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